![]() ![]() If the owner of a document deletes it, the document is deleted for everyone with whom it was shared. If a collaborator tries to delete a document they don’t own, it simply removes the document from their Shared With Me list but leaves the owner’s (and every other collaborator’s) copy intact. When you either Delete Forever or Empty Trash your collaborators will lose access to the document. If you delete a document you own, it moves to your Google Drive Trash. Only the owner of a document can delete the document. Two authors alternately pressing the Restore This Version button would create multiple versions of the document neither author’s version would be lost. ![]() Restoring a version makes the selected version the current one-it doesn’t delete the prior versions. There’s also no need to fear that a colleague will delete your work: you can always restore a Google Doc to an earlier version. And because each author is working on the single document, there’s no need to worry about authors using different versions of software saving the file in varying formats. This eliminates hours of cutting-and-pasting text from multiple authors. As multiple authors edit a document, Google Drive auto-saves the revisions. Shared documents also benefit from auto-save and revision history. Then click the Restore This Version link to revert your document back to your chosen previous state. ![]() ![]() Click on any of the earlier versions to see the document at that point in time. You can then view smaller revision increments by clicking the Show More Detailed Revisions button at the bottom of the Revision History column. You can view major document versions in a list on the right side of the screen by choosing File | See Revision History. Google Drive also auto-saves your document revision history. Gmail automatically saves and labels your work-in-progress email as Drafts.) Each Auto-Save Creates Its Own Version Sure, you can click the Save Now button if you like but it isn’t necessary. (The same is true for email: Gmail auto-saves email as you write. If your system crashes mid-sentence, you might lose the last few words you typed. In Google Drive, your document is automatically saved every few seconds. You don’t worry about clicking File | Save frequently. You don’t worry about accidentally quitting an application. You don’t have to worry about power loss. Google Drive’s auto-save feature has huge implications. These worries disappear when you use Google Drive-usually. The tech know-it-all who installed a buggy browser plugin, which corrupted the document he was working on. The executive who had to redo hours of work due to a power outage. The employee who deleted spreadsheet cells containing next year’s budget. If you’re a tech person, you’ve likely had to deal with support requests from people who’ve lost work. ![]()
0 Comments
Leave a Reply. |
Details
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |